Purpose
The HR Associate is responsible for the day-to-day HR
function supporting the company’s UAE and Philippine operations, covering HR
administration, recruitment, compliance, and employee support across both
locations. The role reports directly to the General Manager.
DUTIES AND RESPONSIBILITIES
General Responsibilities
- Manage
day-to-day HR administration, including employee records in Zoho People
and Microsoft SharePoint, employment contracts, HR letters, and related
documentation.
- Administer
attendance, leave, and overtime, and coordinate payroll inputs with
Finance (the HR Associate does not process payroll).
- Coordinate
performance reviews, probation management, and related documentation.
- Manage
end-to-end recruitment, including sourcing through Zoho Recruit and other
platforms, interview coordination, reference checks, and employment
offers.
- Prepare
HR reports and management information, and maintain HR policies, the
Employee Handbook, SOPs, and templates.
- Support
ISO 9001 and ISO 27001 requirements and internal and external audits, and
contribute to process improvement, workflow optimization, and HR
automation initiatives.
UAE Responsibilities
- Coordinate
employee onboarding and offboarding, visa processing, employment permits,
medical examinations, and Emirates ID applications.
- Liaise
with the company’s outsourced PRO and relevant UAE government authorities.
- Maintain
UAE employment documentation and support compliance with UAE labor law
and statutory requirements.
Philippine Responsibilities
- Coordinate
employee onboarding and offboarding and support compliance with Philippine
labor law.
- Manage
statutory compliance and reporting with DOLE, SSS, PhilHealth, Pag-IBIG,
and BIR.
- Support
government registrations and inspections where applicable.
Requirements
Qualifications
- Bachelor’s
degree in Human Resources, Business Administration, Management, or a
related discipline.
- At
least 2–4 years of general HR experience.
- Experience
in HR administration, recruitment, employee onboarding, employment
documentation, and statutory compliance.
- Knowledge
of Philippine labor legislation is advantageous.
- Willingness
to learn UAE labor laws, visa processes, and employment requirements.
Systems & Technology
- Microsoft
365, including SharePoint.
- HRIS
platforms (e.g. Zoho People).
- Applicant
Tracking Systems (ATS).
- Recruitment
platforms (e.g. Zoho Recruit).
- Document
management systems.
Skills Required
- HR
administration
- Recruitment
- Knowledge
of employment legislation
- Organization
and time management
- Communication
skills
- Attention
to detail
- Confidentiality
- Microsoft
365 and HR systems
- Ability
to manage multiple priorities
Additional Responsibilities
- Maintain
confidentiality.
- Represent
the company professionally.
- Perform
other duties reasonably assigned by management.
Benefits
* This is a Hybrid role